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How to Use Acknowledgement Notices to Increase Workplace Safety

Posted by Dan Ryan on Aug 30, 2016 10:45:00 AM

By nature, worksites are busy places.

From small offices to bustling construction sites, warehouses to office towers, there's always a flurry of activity.

As an employee, you get to know your worksite pretty intimately: you know that there's a fire drill on the first Friday of every month, or that you need to avoid the big conference room because the ceiling is leaking.

When you spend the majority of your day at the same place, you get pretty familiar with all of the ins and outs, and those in charge are able to effectively communicate any status changes.

For example, if the kitchen is going to be closed on Tuesday, a facility email is sufficient to inform all employees.

However, visitors to your facility have no way of knowing what's going on at your site prior to arrival, and will likely be unfamiliar with rules, regulations, tips and tricks.

Keeping your visitors informed is more than just common courtesy (obviously they should know that Monday is food truck day!); it also helps keep them safe, alerting them to potential hazards, facility policies and more.

So, how can you keep your guests in the know?

Sure, you could have your front desk personnel read each guest a few announcements, or could just put a piece of paper at the front door. 

But that would take time out of your employee's day, and signs often get overlooked.

There's a better way.

Acknowledgement notices: Digital confirmation of "yes, I understand"

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Topics: WhosOnLocation, Visitor Management, school visitor management, healthcare Visitor Management, acknowledgement notices, workplace safety, government Visitor Management

4 Ways a Visitor Management Program Helps Increase Workplace Safety

Posted by Dan Ryan on Aug 26, 2016 3:45:00 PM

Think about a standard Visitor Management system.

What's the main goal any system should strive to achieve?

"Well, that's obvious," you think. "It should be able to tell you who is coming and who is going from your premises at all times."

Hey, you've been reading our website!

Sounds simple enough, right?

However, if you dig a little deeper, there's a larger root cause behind every Visitor Management system.

After all, most organizations aren't just a bunch of nosy people who want to know the names of strangers coming by.

No, the overarching goal of Visitor Management is to increase workplace safety for all on-site personnel, including both staff and guests.

And if you stop and think about it, it makes a lot of sense: Visitor Management systems try to identify threats, prevent unauthorized access and record any incidents, three key components to keeping a work site safe and incident-free. 

However, today's Visitor Management systems go far beyond simply recording a name when it comes to keeping your workplace safe from violence.

Visual deterrents, watch lists and more

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Topics: Visitor Management, expiring visitor badges, healthcare Visitor Management, education Visitor Management, office visitor management, business visitor management, workplace violence, workplace safety

4 Creative Ways to Use WhosOnLocation™ Triggers at Your Site

Posted by Dan Ryan on Jun 23, 2016 4:25:00 PM

Triggers are one of WhosOnLocation's latest and greatest features. They help further personalize the already-powerful Visitor Management software, giving those managing a building or office more control over their site.

At their core, Triggers are very simple. They use a very common "if this, then that" logic to "trigger" certain actions when a given scenario occurs.

Everyone learned about cause and effect in school; think of Triggers as "cause and effect meets Visitor Management".

However, one of the best things about Triggers is how customizable they are. Rules can be set up around dozens of different scenarios, and those scenarios can trigger a number of unique and personalized actions. 

  • Want to be alerted when a specific person arrives on-site? Set up a Trigger!
  • Need to know when all employee badges have been scanned out for the day? Set up a Trigger!
  • Having trouble with a vendor or ex-employee and want to know if he or she tries to sign in? Set up a Trigger!

This post will explore a few different ways you can get creative with Triggers, further enhancing both your WhosOnLocation experience and the level of security at your site.

Pull the Trigger: Learn how to get creative with your rules and actions

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Topics: WhosOnLocation, Visitor Management, WOL Triggers, guest safety, facility safety, facilities management, workplace safety

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