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4 Ways to Make Visits Better For Your Guests

Posted by Dan Ryan on Oct 17, 2017 7:30:00 AM

As a business, you spend a lot of time thinking about guests as part of your office visitor policy.

All kinds of guests! Important guests, annoying guests, "I swear I'm not selling anything" guests, corporate guests, unwanted guests...name the guest type, and chances are it has crossed your mind at some point.

However, most of the time an organization spends thinking about guests involves what to do with a guest once he or she arrives on-site:

  • Management wants to know who's going to be escorting the guest around the office.
  • Security wants to know how long the guest will be staying.
  • Your employees want to know if this guest is important enough for an office lunch to be provided.

To be fair, the lines of thinking above make a lot of sense. After all, you're the host organization; you're worried about hosting.

But to get the most out of your visits, you need to think about things from your guest's point of view.

By putting yourself in the shoes of your guests, you're able to address their needs, identify their pain points and improve your processes to a point where all of the anxiety of a visit is taken away.

Better processes lead to better visits

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Topics: Visitor Management, guest management, office visitor management, guest experience, office tips

4 Reasons You Should Stop Eating Lunch at Your Desk or Workstation

Posted by Dan Ryan on Apr 21, 2017 10:00:00 AM

Ah, the desk lunch. The practice is also known as eating "al desko," which loosely translates to "the saddest part of the work day."

How sad is it? There's an entire website dedicated to sharing the sad desk lunches of workers around the world: SadDeskLunch.com.

Let's just say the desk lunches featured on that site aren't exactly culinary masterpieces...

Most of us know we shouldn't sit at our desk or our workstation and eat our lunch, yet we still do it.


Mainly due to a combination of being stuck in the same routine and simply not having enough time to get up and eat somewhere else, leaving us relegated to our desks, day after day.

In fact, there's a chance that you're reading this while you eat lunch at your desk right now.

If so, stop! Grab your lunch, head outside or to the cafeteria and leave your al desko days behind.

There are a number of reasons why it's a good idea to leave your work area for a little bit and enjoy your lunch elsewhere. 

Whether you work at a desk, in a classroom, at a construction site or on an assembly line, these reasons should be enough to inspire a change of lunchtime scenery.

"Why is my keyboard so sticky...?

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Topics: ID tips, office tips, workplace tips

3 Creative Ways to Incorporate Walking Into Your Work Day

Posted by Dan Ryan on Apr 5, 2017 7:30:00 AM

Did you know today is National Walking Day?

The American Heart Association designated the first Wednesday in April as National Walking Day in an effort to remind people of the health benefits that come along with getting up and moving. 

While hitting the gym or going for a jog may build more muscle or burn more calories, a nice walk can do wonders for both the mind and body. 

Because walking isn't as intense a workout, it's also something that can be done during the work day without requiring a shower and a change of clothes.

In fact, adding a walk into your work day routine is a great way to boost your heart health, improve your focus and reduce stress.

"I don't have time to go for walks," you think. "I'm too busy."

Luckily for you, Mr. Big Shot, we've got some creative ways for you to sneak a walk into the busiest of workdays.

Put one foot in front of the other

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Topics: office tips, healthy living tips

Would You Wear an ID Badge That Records Your Conversations?

Posted by Dan Ryan on Mar 15, 2017 10:00:00 AM

In today's fast-paced business world, every organization is looking for a leg up on the competition.

Whether it's through optimizing processes or investing in emerging industries, the modern organization never stops looking for ways to get ahead.

One way organizations look to improve is by becoming more efficient.

This drive toward efficiency comes in many forms, like combining multiple departments that perform the same function into a single unit or selling off underperforming businesses to focus on more productive arenas.

The most obvious way to increase the efficiency of an organization is to increase the efficiency of the people performing the job functions: the employees. 

Increasing employee efficiency is a common goal at organizations of all kinds.

Business leaders want employees to be more efficient because it helps them run a leaner operation. Employees want to be more efficient to improve at their jobs and advance in their careers.

One company is taking an interesting approach to the idea of increasing employee efficiency: using of piles of data and analytical thinking.

That data, however, comes at a price.

Taking "smart badges" to a whole new level

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Topics: smart cards, employee badges, employee ID cards, office tips

4 Ways to Get Decision-Makers On-Board With Investing In Visitor Management

Posted by Dan Ryan on Mar 10, 2017 10:00:00 AM

In many large organizations, there can be a bit of a disconnect between the budget decision-makers and the "boots on the ground," the people working in various capacities around the organization.

Consider the following scenario, a common one with IT departments around the world:

An IT decision-maker receives a request for upgraded hardware, which isn't in the budget. IT sees that the employee making the request has a three-year-old laptop, the same as everyone else in the organization, and denies the request.

However, that decision-maker doesn't see that this employee's job requires working with graphics, video and high-intensity applications that cause the three-year-old computer to run at a snail's pace. 

IT sees a dollar amount, while the employee sees a problem that needs solving.

This isn't to pick on IT: the same scenario plays out in multiple departments across organizations of all kinds.

It's frustrating, but the reasoning behind it makes sense: someone needs to be in charge of the checkbook to prevent runaway spending.

Investing in a Visitor Management system is an undertaking that can meet resistance from the budgeting team or the upper-level decision-makers.

"You want to spend what?! Just to record people who visit? Why can't we just use the paper book?"

The reason for this reaction is usually related to the aforementioned disconnect. Decision-makers aren't at the front desk every day. They don't experience the headaches and hassles that the receptionists and security officers of the world deal with on a daily basis.

The best way to get a decision-maker on-board with a Visitor Management investment is to put the investment in terms that he or she will understand.

"Here's how we'll benefit from this investment."

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Topics: Visitor Management, business visitor management, visitor management systems, office tips

3 Ideas For Fun, Creative Employee ID Badges

Posted by Dan Ryan on Jan 27, 2017 1:00:00 PM

Let's be honest: ID cards aren't exactly the most exciting things around.

It's OK to admit it. We're not offended. We know that most of the world doesn't share our ID-loving views. Not everyone geeks out over the subtle differences between CR-79 and CR80 cards, or knows the precise dimensions of a government-sized credential.

ID cards aren't meant to be thrilling or entertaining. They're meant to do a simple job, and to do it without much fanfare.

ID cards are kind of meant to be...well, boring.

But they don't have to be!

If you're looking to do something different with your ID badging program at your office, school or factory, there are several things you can try to take your ID badges from bland to grand.

Whether you're a small office with a handful of employees or a larger group just looking to add some levity to the work day, these ideas will make your ID cards stand out from the crowd and put a smile on the face of coworkers at the same time.

Make your cards more than an afterthought

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Topics: ID cards, employee badges, employee ID cards, id card tips, office tips

4 Ways to Help Your Employees Remember Their ID Badges

Posted by Dan Ryan on Jan 13, 2017 8:00:00 AM

It's happened to all of us.

You're walking up the stairs at work in the morning, ready to start the day. You might still be half asleep, but you've got your coffee, your lunch bag and you're ready to start the day.

You get to the front door and reach for your employee badge...

"Uh oh."

Then come the familiar steps:

  • Check the other pocket? Nope.
  • What about your back pocket? Nada.
  • Is it in your backpack? No dice.
  • Maybe the car? You took the train today.
  • Did I drop it on the stairs? No.
  • Maybe it's in my shoe? Now you're being ridiculous.

It settles in: you forgot your ID badge!

Don't worry. Everyone forgets. Happens to the best of us.

However, when it comes to ID badges at the workplace, forgetting a badge can cause a variety of problems, both for employees and the employer.

From having someone stuck outside until a fellow employee arrives to the employer having to deal with the potential security issues of an unidentified person walking around the facility, the "I forgot" headaches start to add up.

The easiest solution, obviously, is to help employees stop forgetting their badges. Easier said than done, right?

However, there are steps you can take to help employees remember their credentials, from specific card-carrying accessories to some good, ol' fashioned embarrassment.

Functionality, cell phones and embarrassment: what do they have in common?

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Topics: card tips, ID cards, cell phone wallet, employee badges, employee ID cards, office tips

4 New Year's Resolutions to Help Make Your Office Better in 2017

Posted by Dan Ryan on Dec 29, 2016 10:00:00 AM

The end of 2016 is just about here, and you know what that means:


What's your goal going to be for the new year?

  • Get back in the gym?
  • One good deed per day?
  • Cutting back on your spending?

Whatever aspirations you have for the new year, we wish you the best of luck.

Resolutions are a great way to make improvements in a variety of aspects of one's life, from increasing your productivity to padding your savings account.

However, resolutions don't need to be limited to personal improvements: the start of a new year is a great time to resolve to make positive changes in your office or other workplace!

Think about it: you probably spend more hours working than doing anything else, aside from (maybe) sleeping.

If you're going to be working on making yourself the best person you can be, shouldn't you focus on making the place where you work the best it can be as well?

You're already using the new year as the impetus for improving things in your personal life; try following the suggestions on this list to extend those improvements to your co-workers.

Office resolutions: Snacks, community and more...

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Topics: office tips

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