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4 Ways a Visitor Management System Helps Secure Your School

Posted by Dan Ryan on Dec 15, 2017 9:00:00 AM

Schools around the world continue to face both internal and external threats to the safety of students and staff. Unfortunately, the daily news seems to be filled with school security incidents, from intruders to violence.

With these threats in mind, school security has never been more important. For that reason, using a simple sign-in sheet is no longer sufficient for protecting school students and staff. 

Today's schools need comprehensive Visitor Management. In a school setting, Visitor Management refers to processing and monitoring visiting parents, volunteers, contractors, substitute teachers and other guests to ensure security at the school.

The end goal of a school Visitor Management system is clear: to keep students and staff safe at all times. So how will a Visitor Management system at your school achieve that goal?

We've compiled a list of four ways a Visitor Management system helps make your school a safer place.

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Topics: WhosOnLocation, Visitor Management, TEMPbadge, PassagePoint, school visitor management

5 Myths About Visitor Management (and the Truth Behind All 5)

Posted by Dan Ryan on Sep 27, 2017 1:30:00 PM

Visitor Management is a hot topic in today's security-focused climate.

Unfortunately, incidents continue to occur that force organizations to take a look at their Visitor Management and security procedures and wonder, "are we doing enough?"

Inspired by recent events, many organizations have started to look at implementing a Visitor Management program for the first time.

In talking to our customers, we've found that there's a lot of misinformation out there when it comes to Visitor Management.

In the interest of helping to clarify the murky Visitor Management waters, we've compiled the five "myths" we hear the most and provided you with the truth behind each.

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Topics: WhosOnLocation, Visitor Management, expiring visitor badges, TEMPbadge, PassagePoint, guest management

Lancaster County Business Chooses IDenticard to Secure Its State-of-the-Art Headquarters

Posted by Dan Ryan on Jul 7, 2017 11:00:00 AM

Lititz, PA (July 7, 2017) — When a fast-growing digital marketing company needed to secure its new, state-of-the-art headquarters in Lancaster County, Pennsylvania, it didn’t need to look far to find the perfect access control solution.

After all, Lititz and Manheim are just a few miles apart. 

Listrak, based in Lititz, and IDenticard Access Control, based in Manheim, recently partnered to bring a secure, innovative access control solution to Listrak’s brand new headquarters. 

Founded in 1999, Listrak grew quickly and has been named to Inc. magazine’s list of Fastest-Growing Private Companies in America in each of the last two years.

This rapid growth led to the company having multiple offices spread throughout Lancaster County, with a headquarters in Lititz and additional offices in Lancaster.

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Topics: access control, card readers, building access control, case study, WhosOnLocation, Visitor Management

4 New Features that Make WhosOnLocation Even More Powerful

Posted by Dan Ryan on Jul 6, 2017 1:00:00 PM

There's no shortage of things to like about WhosOnLocation, the innovative, cloud-based product in our offering of Visitor Management solutions.

  • It's easy to use.
  • It requires no downloads or installation.
  • It's packed with features.
  • It's affordable.

Those reasons alone are compelling enough to pique the curiosity of anyone interested in a Visitor Management system, but there's another reason to add to the list: WhosOnLocation is constantly being updated with new features.

The team at WhosOnLocation isn't content to rest on its laurels; instead, new features crop up on what seems like a weekly basis.

The team continues to add a variety of different capabilities to the system, from tweaking existing features to introducing entirely new modules, meaning WhosOnLocation is only getting more robust by the day.

Reminders, alarms and more...

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Topics: Visitor Management, WhosOnLocation

Watch Lists, User Levels & More: A Glossary of Important Visitor Management Terms

Posted by Dan Ryan on Jun 9, 2017 1:00:00 PM

We spend a lot of time on this blog talking about Visitor Management.

In fact, as of the publishing date of this post, Visitor Management was the most-covered topic on the blog

We've covered questions to ask, problems to solve, enhancements made and more, all in an effort to help people better understand this complicated topic.

However, it occurred to us recently that there are some Visitor Management basics that we had failed to cover, namely terms and concepts that are second-nature to Visitor Management experts but may as well be a foreign language to newcomers.

In the interest of helping current and potential customers be better educated, we've curated a series of terms that we think anyone exploring a Visitor Management system should know.

Consider this a Visitor Management dictionary, offering a simple, straightforward explanation of terms, concepts and ideas that you'll encounter as you search for a system.

SMS alerts, standalone systems, visitor reports...

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Topics: Visitor Management, expiring visitor badges, office visitor management, healthcare Visitor Management, WhosOnLocation, TEMPbadge, TEMPbadge VMS

3 Common Worksite Problems That Can Be Solved By Contractor Management

Posted by Dan Ryan on Oct 4, 2016 8:15:00 AM

Visiting contractors play a pivotal role in operations running smoothly at organizations of all kinds.

Whether it's a warehouse that has contracted HVAC employees visit regularly to check on their freezers or an office building that has a contracted food service company bringing in deliveries daily, contractors are essential to many a successful business.

From an administrative standpoint, however, contractors can be tricky.

They're not technically employees, so they don't fall under the same umbrella as your daily personnel. However, they're also not technically guests, as they're at your site to do a job.

Contractors will be risking injury on occasion and will be logging hours that cost your organization money. For those reasons (and many more), giving each contractor a visitor badge and calling it a day simply isn't good enough.

If your organization welcomes contractors to your site on a regular (or even semi-regular) basis, you need a Contractor Management system.

From clearing up billing discrepancies to making sure your organization is protected in the event of an incident, a good Contractor Management system is crucial to ensuring that your organization is able to welcome contractors effectively and safely.

Learn how Contractor Management will help your site

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Topics: contractor management, Visitor Management, WhosOnLocation

Contractors, Employees and Assets: What is People Presence Management?

Posted by Dan Ryan on Sep 27, 2016 3:00:00 PM

It's kind of a vague-sounding term, isn't it?

People Presence Management.

Managing presences? Is it making sure people are present?

Is it giving presents to people, just spelled incorrectly?

Yes, the idea of People Presence Management can be confusing, as it kind of sounds like a buzzword that doesn't really mean anything, like "moving the needle" or "value add."

However, in reality, you're probably already performing some kind of People Presence Management at your worksite, without even knowing it.

People Presence Management, as a practice, is a key aspect of increasing workplace safety, limiting billing discrepancies and ensuring that key insurances are recorded and up to date.

Like Visitor Management, People Presence Management is an emerging concept in the ID and security industries.

Solutions range from the basic to the comprehensive, but all of them have the same goal:

To increase control over what's going on at a worksite, thereby increasing safety and security for all.

You're probably already performing People Presence Management...

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Topics: people presence management, contractor management, employee attendance, asset management, Visitor Management, insurance, WhosOnLocation

Two New Features that Let You Do More with WhosOnLocation

Posted by Dan Ryan on Aug 31, 2016 11:15:00 AM

One of the best parts of WhosOnLocation is that it's a web-based program. There are no downloads, no CD-ROMs (remember those?!), no hassle...just open a browser and go!

A benefit of this web-based existence is that the WhosOnLocation team is able to quickly and efficiently push updates out to the program, everything from patches and bug fixes to new features.

It's new features that we have for you today, with WhosOnLocation releasing the Lone Worker Trigger and Photo Capture to their already-robust feature offering.

These two tools cover different ends of the people presence management spectrum (one is for employees and contractors, while the other is more useful for guests), but they come together to give you even more control and more security at your site.

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Topics: Visitor Management, WhosOnLocation, security tips, photo capture

How to Use Acknowledgement Notices to Increase Workplace Safety

Posted by Dan Ryan on Aug 30, 2016 10:45:00 AM

By nature, worksites are busy places.

From small offices to bustling construction sites, warehouses to office towers, there's always a flurry of activity.

As an employee, you get to know your worksite pretty intimately: you know that there's a fire drill on the first Friday of every month, or that you need to avoid the big conference room because the ceiling is leaking.

When you spend the majority of your day at the same place, you get pretty familiar with all of the ins and outs, and those in charge are able to effectively communicate any status changes.

For example, if the kitchen is going to be closed on Tuesday, a facility email is sufficient to inform all employees.

However, visitors to your facility have no way of knowing what's going on at your site prior to arrival, and will likely be unfamiliar with rules, regulations, tips and tricks.

Keeping your visitors informed is more than just common courtesy (obviously they should know that Monday is food truck day!); it also helps keep them safe, alerting them to potential hazards, facility policies and more.

So, how can you keep your guests in the know?

Sure, you could have your front desk personnel read each guest a few announcements, or could just put a piece of paper at the front door. 

But that would take time out of your employee's day, and signs often get overlooked.

There's a better way.

Acknowledgement notices: Digital confirmation of "yes, I understand"

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Topics: Visitor Management, school visitor management, healthcare Visitor Management, government Visitor Management, WhosOnLocation, acknowledgement notices, workplace safety

What Do Cal/OSHA's Proposed Standards Mean for Healthcare Visitor Management?

Posted by Dan Ryan on Aug 15, 2016 12:20:00 PM

Let's be honest: the East Coast of the United States tends to think of itself as a leader and a trendsetter.

After all, the East Coast is at work before the West Coast even wakes up.

The East Coast has leading cities in areas like finance and fashion (New York City), education and healthcare (Boston) and government (Washington, D.C.).  

However, there's a state on the West Coast that tends to start plenty of trends that head from west to east.

A state that features influential hotbeds like Hollywood, Silicon Valley and the Bay Area: California.

Most people know California to be a trendsetter in areas like entertainment and technology. However, California also tends to be a bellwether state when it comes to laws, rules and regulations.

There's a common line of thinking in certain industries: if something passes in California, don't be surprised if it eventually starts to filter across the country.

This tends to be particularly true with healthcare, where rules and regulations that are put into place in California often get mimicked by other states across the country.

For that reason, it's always worth keeping an eye on what's going on out in the Golden State, and the latest developments are pretty big:

California is taking huge steps towards reducing healthcare workplace violence, and the rest of the country should be paying attention.

OSHA and California's unions are working together to increase safety

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Topics: Visitor Management, healthcare Visitor Management, healthcare, healthcare regulations, TEMPbadge VMS, WhosOnLocation, PassagePoint

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